How to screen a tenant before you sign — without touching their documents
Screening the wrong tenant is the most expensive mistake a landlord can make. Nineflat screens tenants without you ever handling their raw payslips or ID — the tenant consents, uploads, and shares the result. A step-by-step guide.
Signing the wrong tenant is the most expensive mistake a landlord can make — months of unpaid rent, a property you can't re-let, and a legal process that drags. A proper screening before you sign is the cheapest insurance there is. The catch: screening means handling someone's payslips, ID, and bank statements, and that's a GDPR liability you don't want sitting in your inbox. Nineflat screens tenants without you ever touching their raw documents.
How it works You start the screening; the tenant does the sensitive part. Open Screening → New screening, pick the tenant, and (optionally) the property — the requested rent and deposit auto-fill from the lease, so the check is assessed against the real numbers.
From there:
- You send an invite. The tenant gets a private link.
- They consent and upload their own documents. You never see the raw files — that stays between the tenant and the screening.
- They review and share the result. A report appears in your dashboard only once the tenant submits and shares it.
- You decide. The report informs your decision; it doesn't make it for you.
Why tenant-led screening is better — for both sides
- No GDPR liability for you. You never store, or even see, payslips and IDs. Data minimisation is built in.
- Higher completion. Tenants are far more willing to share when they control what's shared and can see it first.
- A fairer process. Before submitting, an AI assistant privately coaches the tenant on what would strengthen their file. The AI never scores or decides — a human always does.
What it costs Screenings are €25 each, and paid plans include an annual quota (2 on Landlord, 10 on Pro) before per-screening pricing kicks in. For tenants, the Rental Passport — their portable rental reputation — is always free. Tenant screening is currently available in Greece.
Start in two minutes
- Add the prospective tenant under People.
- Open Screening → New screening and select them.
- Set the requested rent, send the invite, and wait for the report.
Screen before you sign — not after the first missed payment. Start free or see all features.