Works when you live abroad
Manage a Greek long-term rental from another country with payment records, tenant access, reminders, and a shared operating history in one place.
Track units, invite tenants, and collect rent without the spreadsheet chaos.
Rent operations, simplified
Get paid on time. Every unit. Every month.Without the phone calls.
Nineflat is the operations system for landlords and property managers who'd rather spend Sunday with family than chasing rent, reconciling bank statements, or preparing quarterly tax returns.
Free for 1 active property · No credit card required
See how Nineflat worksStart free with 1 active property
Paid plans start at €14/month
Track every payment from one operating view
app.nineflat.com
Overview
Illustrative month
Illustrative data
Collected
€14,250
Pending
€1,800
Overdue
€0
Rent collection activity
Eight-month sample
SepOctNovDecJanFebMarApr
M
Unit 3A · M. Georgiou
€850✓ Paid
Y
Unit 1B · Y. Papadopoulos
€1,200✓ Paid
E
Unit 5C · E. Konstantinou
€650Pending
The Outcome
Spend less time following up on rent
Automated email reminders — plus SMS on paid plans — follow the schedule you configure. Track overdue rent, prepare an arrears notice for review, compare income and expenses by property, and give your accountant a clean export.
Built for real-world teams
Co-owners, estate agents, building managers, technicians, accountants, tenants — all on the same property, each seeing only what they should. Field-level permissions enforced in the API, not just the UI.
Shared ownership, zero math
Multiple landlords co-own a property with defined percentages. Tenant pays once — every owner's share lands in their own bank account automatically.
Keep settlements and maintenance checks on schedule.
Create a recurring schedule for any obligation — from quarterly expense meetings to annual boiler inspections. Nineflat notifies everyone involved before the configured due date.
Settlement meetingsMaintenance on autopilotNotifies all parties
New · Landlord plans and above
One payment. Every owner gets paid automatically.
Stop asking tenants to wire-transfer money to multiple bank accounts and manually split rent between co-owners. Define ownership percentages once — Nineflat handles the rest on every payment.
- ✓Tenant pays once into a single checkout link
- ✓Nineflat splits the amount to each co-owner in real time
- ✓Each owner sees their share land in their own bank account
Tenant pays €1,200 rent →
Owner A (60%)€720 ✓
Owner B (25%)€300 ✓
Owner C (15%)€180 ✓
Transfers happen automatically on every payment
New · Maintenance ManagementEnd-to-end repairs
From broken to fixed,
tracked end to end.
Stop managing repairs over WhatsApp. Log requests, assign vendors, track every status update, pay technicians — and credit approved tenant-paid repairs against the next rent invoice.
Photo attachmentsStatus timelineVendor assignmentIn-platform paymentRent credit
Full lifecycle, one clear timeline
Every repair request moves through a clear, auditable status from the first report to the final payment.
Broken pipe – Kitchen
Reported by: Maria T.
Fix-It Plumbers€350
Submitted
Issue reported with photos & description
Vendor Assigned
Technician selected & notified
In Progress
Work underway, updates in real time
CompletedCurrent
Job done, costs & photos confirmed
Paid
Vendor paid through the platform
Credit an approved repair
If the tenant paid for a repair that the landlord approves for reimbursement, Nineflat can apply that amount as a credit on the next rent invoice.
Monthly rent€1,200
Approved repair credit€350
Tenant pays next month€850
Applied automatically to the next invoice
Digital audit trail
0
Status stages
No more scattered message chains
Updates are logged, timestamped, and visible to the relevant parties
New · Tenant ScreeningEvidence-based, you decide
Know your tenant
before you hand over the keys.
Run a private, consent-led check of identity, income, bank cashflow and rental history. You receive a clear result band and privacy-preserving Decision Brief, while you make the final decision.
Identity verificationIncome & employmentBank cashflowAffordability rangeFraud & mismatch checksTenant-controlled result
Screening report
PII protectedRisk band
Strong
Affordability
At least 3× the requested rent
Verified range — no raw income shown
Confidence
High
Sufficient evidence coverage
Decision Brief
Rent-payment behaviour
Observed across the assessed period
Document authenticity
Verification signals recorded
Strongest positive
Identity and income evidence are consistent
Follow-up
Review the prior-rent evidence if relevant
Evidence-based summary. Advisory only — the result is rule-based and auditable, and you stay in control of accept, reject, or request more.
How it works
1. Invite
Send a secure magic link. The applicant does not need an account.
2. Verify
They upload identity, income and bank evidence through their private link. Nineflat checks consistency across the sources.
3. Decide
You get a result band, verified ranges and follow-up questions — then make the call.
The tenant can save their result
After the check, the applicant can create a free Nineflat account to keep access to their own result. Cross-landlord portability is not currently offered.
Optional free account
Private by design · GDPR-first
The applicant's documents are not shown to the landlord or Nineflat staff.
Landlords receive only a result band, confidence, evidence coverage and Decision Brief. Never raw files, exact income, account numbers or document identifiers.
All uploaded evidence is automatically deleted on a schedule, keeping every screening GDPR-compliant.
Built for serious
rental operations
Clear controls, EU-hosted data, and support from a real person.
Security you can verify
Your data is encrypted in transit and at rest on EU infrastructure. Card details are handled by Stripe's PCI-compliant systems, not stored by Nineflat.
A clear payment trail
Track rent, references, payment status, and receipts in one place. Stripe payout timing depends on your connected account and payment method.
Founder-led support
Email support@nineflat.com and you will reach the team building Nineflat, not an outsourced call centre.
Why I built Nineflat
I am a landlord too.
I own two flats in Thessaloniki. One recurring late payment was enough to show me how much time landlords lose to reminders, bank matching, receipts, and scattered records. Nineflat is the system I wanted for my own rentals.
Meet Ioannis on LinkedIn
Built for ownership and operations
Two workflows, one system
For landlords
Run a small or growing portfolio without needing a heavyweight back office system.
- Track apartments, leases, and payment status from one dashboard.
- Invite tenants into portal access only when you are ready.
- Use the free tier to get started, then reduce fees as volume grows.
For management companies
Give operations teams a clear way to manage multiple properties, roles, and billing in one place.
- Keep each landlord client separate — client portfolios, permissions, and reporting — inside one workspace.
- See portfolio-level invoicing and payment operations in one system.
- Prepare for premium reporting and control surfaces as your team expands.
1
Viewing the workflow for solo landlords.
01
Add your portfolio
Create properties and organize units before you start billing.
02
Invite tenants
Send tenant access invites so renters can activate their own credentials.
03
Send rent and invoices
Create agreements, charges, and invoices tied to the right tenant and property.
04
Track payment status
See what is paid, pending, overdue, or manually recorded.
