From the first unit to a hundred-property portfolio, Nineflat keeps your properties, tenants, invoices, and payments connected in one operating system.
Log maintenance requests, assign vendors, and track costs per property. Stop managing repairs over WhatsApp and bring it into your operating system.
✓Maintenance request logging and vendor assignments
✓Cost tracking linked to the right property
✓Status tracking: open, in progress, resolved
✓Full payment processing for vendor invoices — inside the platform
✓Auto-deduct repair costs from tenant's next rent if they're responsible
Repair status timeline
Submitted
Vendor Assigned
In Progress
CompletedNow
Paid
Auto-deduct from next rent
If the tenant caused the damage, the cost is applied to their next invoice automatically.
All features
Portfolio Management
Everything in one place
Create properties and units, track occupancy, and keep your whole portfolio organized without spreadsheets. Pro plan adds unlimited Client Portfolios for clean per-client separation (one organization, many owners).
✓Unlimited property and unit creation
✓Occupancy and vacancy status at a glance
✓Unlimited Client Portfolios on Pro; multiple organizations on Enterprise
Billing & Rent Collection
Collect rent without the follow-up loop
Charges flow automatically from agreements. Accept payments online (Stripe) or record manual transfers (SEPA/IBAN, IRIS, cash). Collected rent settles to your bank account within 2 business days.
✓Automated recurring charge generation from agreements
✓Stripe online payments, SEPA/IBAN, and IRIS bank transfer
✓Manual payment recording for cash and cheque
✓2-business-day payout with transparent fee breakdown
Agreements & Leases
The backbone of your billing
Agreements connect tenants and properties to your billing cycle. Set start/end dates, rent terms, and payment schedules. Nineflat tracks renewals and keeps a full party directory linked to each agreement.
✓Custom rent terms, start dates, and billing frequency
✓Expiry tracking and renewal alerts
✓Parties directory (tenants, vendors, co-owners) per agreement
Tenant Screening
Screen tenants before you sign
Vet a prospective tenant without ever touching their documents. You invite, they consent and upload their own files, and a report comes back — affordability assessed against the actual rent. An AI assistant coaches the applicant, but a human always decides. Available in Greece.
✓Tenant-led: you never handle raw payslips or IDs (GDPR-safe)
✓Affordability checked against the agreement's rent
✓Included quota by plan, then per-screening; free Rental Passport for tenants
E-Signatures
Sign the lease online, legally
Send a lease for signature and collect a legally-sound e-signature without leaving Nineflat — no DocuSign subscription. Every signature is captured with a tamper-evident audit trail and the signed PDF is stored against the agreement.
✓Built-in e-signature — no third-party tool to pay for
✓Audit trail on every signature: signer, timestamp, IP
✓Signed PDF stored on the agreement, ready to download
Co-ownership
Multiple owners, zero manual splitting
Define ownership percentages once. When a tenant pays, Nineflat automatically calculates and records each co-owner's share — no more bank transfer spreadsheets or manual math.
✓Unlimited co-owners per property with custom percentages
✓Automatic split calculation on every payment
✓Each co-owner sees their own share in their dashboard
Reminders & Automation
Never miss an obligation again
Set recurring reminders for expense settlements, maintenance inspections, or anything else that repeats. Nineflat emails all involved parties automatically — you configure it once and forget.
✓Recurring reminders for settlements and maintenance
Staff get role-scoped access to the properties they manage. Tenants get invite-only portal access to their own invoices and balance. Everyone sees exactly what they need — nothing more.
✓Owner, portfolio manager, building manager, and tenant roles
✓Staff invites on Landlord plans and above
✓Tenants see their invoices, payment history, and open balance
Reports & Analytics
Portfolio-level visibility
See collection rates, overdue payments, and revenue trends across your entire portfolio. Export data as CSV for accountants or tax filing.
✓Collection rate tracking (this month, last 3 months)
✓Overdue payment drill-down by property
✓CSV export for accounting and tax filing
Tax & Accountant Exports
Tax season, already done
Rent is receipted as it's collected, so your figures are ready year-round. Export a per-property Ε2 CSV and a prefilled Δήλωση Μισθώσεων worksheet for Greece, a clean CSV for UK Making Tax Digital, and myDATA on Pro.
✓Annual Ε2 CSV and prefilled Δήλωση Μισθώσεων worksheet (Greece)
✓MTD-ready CSV export for UK landlords
✓Automatic rent receipts; myDATA integration on Pro
Ready to switch
Start on the free tier. Move up only when the economics change.
Free for 1 active property · No credit card required
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