From the first unit to a hundred-property portfolio, Nineflat keeps your properties, tenants, invoices, and payments connected in one operating system.
Log maintenance requests, assign vendors, and track costs per property. Stop managing repairs over WhatsApp and bring it into your operating system.
βMaintenance request logging and vendor assignments
βCost tracking linked to the right property
βStatus tracking: open, in progress, resolved
βFull payment processing for vendor invoices β inside the platform
βAuto-deduct repair costs from tenant's next rent if they're responsible
Repair status timeline
Submitted
Vendor Assigned
In Progress
CompletedNow
Paid
Auto-deduct from next rent
If the tenant caused the damage, the cost is applied to their next invoice automatically.
All features
Portfolio Management
Everything in one place
Create properties and units, track occupancy, and keep your whole portfolio organized without spreadsheets. Agency plan adds unlimited Client Portfolios for clean per-client separation (one organization, many owners).
βUnlimited property and unit creation
βOccupancy and vacancy status at a glance
βUnlimited Client Portfolios on Agency; multiple organizations on Enterprise
Billing & Rent Collection
Collect rent without the follow-up loop
Charges flow automatically from agreements. Accept payments online (Stripe) or record manual transfers (SEPA/IBAN, IRIS, cash). Collected rent settles to your bank account within 2 business days.
βAutomated recurring charge generation from agreements
βStripe online payments, SEPA/IBAN, and IRIS bank transfer
βManual payment recording for cash and cheque
β2-business-day payout with transparent fee breakdown
Agreements & Leases
The backbone of your billing
Agreements connect tenants and properties to your billing cycle. Set start/end dates, rent terms, and payment schedules. Nineflat tracks renewals and keeps a full party directory linked to each agreement.
βCustom rent terms, start dates, and billing frequency
βExpiry tracking and renewal alerts
βParties directory (tenants, vendors, co-owners) per agreement
Co-ownership
Multiple owners, zero manual splitting
Define ownership percentages once. When a tenant pays, Nineflat automatically calculates and records each co-owner's share β no more bank transfer spreadsheets or manual math.
βUnlimited co-owners per property with custom percentages
βAutomatic split calculation on every payment
βEach co-owner sees their own share in their dashboard
Reminders & Automation
Never miss an obligation again
Set recurring reminders for expense settlements, maintenance inspections, or anything else that repeats. Nineflat emails all involved parties automatically β you configure it once and forget.
βRecurring reminders for settlements and maintenance
βAutomated email delivery to all involved parties
Staff get role-scoped access to the properties they manage. Tenants get invite-only portal access to their own invoices and balance. Everyone sees exactly what they need β nothing more.
βOwner, portfolio manager, building manager, and tenant roles
βStaff invites on Landlord plans and above
βTenants see their invoices, payment history, and open balance
Reports & Analytics
Portfolio-level visibility
See collection rates, overdue payments, and revenue trends across your entire portfolio. Export data as CSV for accountants or tax filing.
βCollection rate tracking (this month, last 3 months)
βOverdue payment drill-down by property
βCSV export for accounting and tax filing
Ready to switch
Start on the free tier. Move up only when the economics change.
Free for up to 5 active units Β· No credit card required